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Prepare for Graduation

Congratulations, you are approaching the completion of your program! Below are the important deadlines and steps to graduate and participate/walk in the Commencement Ceremony. 

Difference Between Graduation and Commencement

Graduation means that if you complete all the academic program requirements, you will receive your diploma and have it reflected on your transcript.

Commencement is the event to celebrate your accomplishment. For complete details about the Commencement Ceremony, please click here

 

2022-2023 Deadlines and Dates for Fall, Spring & Summer Graduates


Fall 2022 Graduates Dates and Deadlines


  • Deadline to Apply for Graduation: In order to participate in the Fall 2022 Commencement Ceremony, students have to apply for graduation by November 1.

  • Deadline to Register for Commencement: Participation in Commencement requires registration, which can be done AFTER you officially apply for graduation. Every graduate must register for Commencement by the deadline, November 13. Due to venue capacity, space is limited so please register early.    

  • Commencement Ceremony: Thursday, December 15, 2022 (click here for complete details)

 


Spring 2023 Graduates Dates and Deadlines


  • Deadline to Apply for Graduation: In order to participate in the Spring Commencement Ceremony, students have to apply for graduation by April 1.

  • Deadline to Register for Commencement: Participation in Commencement requires registration, which can be done AFTER you officially apply for graduation. Every graduate must register for Commencement by the deadline, Friday, April 14. Due to venue capacity, space is limited so please register early.    

  • Commencement Ceremony: Friday, May 12, 2023

 


Summer 2023 Graduates Dates and Deadlines


  • Deadline to Apply for Graduation: The deadline to apply for Summer graduation is July 15

  • Deadline to Register for Commencement: There are no summer commencement events. Summer graduates are permitted to participate in Fall Commencement Ceremony in December. Details about the Fall 2023 Commencement Ceremony will be posted closer to the date. 

 


Please view the complete step-by-step guide below for action items and deadlines to apply for graduation, register for commencement, and attend the Commencement Ceremony.

 

Graduate Checklist: Fall 2022

STEP 1: Academic Advising Session

In order to apply for graduation, you have to meet with an Academic Advisor first. Your Academic Advisor will determine if you have completed all the academic program requirements to apply for graduation. Approval from an Academic Advisor is required to apply for graduation. Please review "Step 2" below for important details regarding graduation application deadlines. 

Use the Virtual Lobby webpage to contact the Academic Advisor listed in their student center. 

If you do not know your Assigned Academic Advisor, please go to HCC MyEagle and select Student Sign In. Next, log in and select the Academic Progress tile. Lastly, select the Advisor on the left to view your Assigned Academic Advisor.

 

STEP 2: Submit Graduation Application by Deadline

If your Academic Advisor determines you have completed all the academic program requirements to be approved to apply for graduation, your next step is to submit the graduation application. The link to apply for graduation will not appear in your Student Center unless an Academic Advisor approves you.

To apply for graduation, login to your Student Center; select the Academic Progress tile; and select the link on left to apply for graduation. 


Graduate Applications Submitted BY Deadline


In order to be eligible to participate in the Commencement Ceremony, graduates must apply for graduation by November 1 AND register for the Commencement Ceremony by November 13.


Graduate Applications Submitted AFTER Deadline


Students who apply for graduation AFTER the November 1 deadline and meet the academic program requirements will receive their diploma and have it reflected on their transcript. However, they will not be permitted to walk across the stage at the Commencement Ceremony. 

 

STEP 3: Register for Commencement Ceremony by Deadline

Please note that the Fall deadline to register for the commencement ceremony has passed. If you missed the deadlines, please click here to view your next steps/option


 How to Register for Commencement


Only students who apply for graduation by the deadline, November 1, and register for the Commencement Ceremony by the deadline, November 13, will be eligible to walk in the Commencement Ceremony.

Students who are approved to graduate by the deadline, November 1, will receive an email from MarchingOrder inviting them to register to participate in Commencement Ceremony

  • Registration is required for participation in a Commencement Ceremony.

  • It is extremely important to register before the deadline, as only those graduate candidates who are registered will be allowed to participate in the ceremony. The deadline to register is November 13

  • Registration steps will be emailed to approved graduates' HCC student email from MarchingOrder. Be sure to check your spam folder.
    • Starting in September, Commencement Registration emails will be sent every Monday and Thursday

  • Due to venue capacity, space is limited for each of the Ceremony times. Please register early for the time that works best for you.  

  • The graduate will only be permitted to participate during the ceremony time they register to attend. 

CLICK HERE FOR COMMENCEMENT CEREMONY DETAILS


More About MarchingOrder


In the MarchingOrder Commencement registration platform, graduates will be able to:

  • Choose Ceremony | Register for the Commencement Ceremony. 

  • Download GradPass | GradPass is a student's ticket to enter the Commencement Ceremony. A GradPass will be automatically assigned and can be downloaded. A GradPass will also be scanned when graduates walk across the stage.  A GradPass can be scanned from a mobile device or printed. 

  • Record How to Pronounce Your Name | Use Say It Right to record your name via telephone to assist the professional announcer with pronouncing your name correctly.

 

 

 

 

Step 4: Degree Posting | Transcript Updates | Diploma Mailing

After the end of the semester, the work begins to evaluate the completion of degree/certificates, post degrees on transcripts, and mail diplomas. Please view the timeline below to understand what to expect. 

  1. Degree Audits
    Registrar's Office performs a degree audit to determine if graduates successfully completed the program requirements. 

  2. Degrees Reflected on Transcripts
    Registrar's Office posts degrees on official transcripts approximately three to four weeks after the official end of the term. The timeline for posting degrees on transcripts is below. 
    • Fall 3-4 weeks after January 2
    • Spring 3-4 weeks after May 15
    • Summer 3-4 weeks after August 15

  3. Diplomas Mailed
    For graduates who choose to have their diplomas mailed at the time of the graduation application, the Registrar's Office will mail diplomas approximately two weeks after all degrees are posted.


You can check your graduation status online by following the steps below. 

  1. Visit HCC MyEagle
  2. Select "Student Sign-In tile/box. 
  3. Select “Academic Progress” tile/box. 

 

Honors and Honor Cords Eligibility

Associate Degree candidates who meet the criteria below are eligible for Honor Cords for the ceremony. 

  • Honors: 3.35 – 3.59
  • High Honors: 3.60 – 3.79
  • Highest Honors: 3.80 – 4.00
  • Considerations
    • GPA used for the Fall ceremony is through the Summer semester (Fall grades will not be included for the ceremony but will be reflected on the final award).
    • GPA for the Spring ceremony is through the Fall semester (Spring grades will not be included for the ceremony but will be reflected on the final award).
    • Students completing a Certificate of Completion do not receive honor cords.


Prior to the ceremony, qualifying graduates can pick up Honor Cords at the HCC Bookstore locations. Qualifying graduates may also stop by the Honor Cords table on the day of the Commencement Ceremony.

 

Graduation and Commencement Help

Student Services

For more information regarding Graduation and Commencement, call 713-718-8222 (option 1) or send an email to hcc.gradceremony@hccs.edu.